Office Operations Coordinator

Company Description Omnilinx is a fast-growing technology company redefining how businesses communicate with their customers. We build intelligent communication solutions that combine cloud telephony, automation, AI-driven voice bots, and advanced contact centre software into one seamless ecosystem. We operate at the intersection of telecom, SaaS, and AI — helping companies move from traditional call centres to scalable, data-driven, automated customer communication. Role Description The Office Operations Coordinator is a full-time hybrid role based in Sofia. This role is responsible for overseeing daily office operations, including coordinating schedules, managing office supplies and vendors, and supporting internal communication across teams. The coordinator will handle administrative tasks such as document preparation, data entry, and maintaining records, while ensuring smooth workflows and efficient office processes. The Office Operations Coordinator will also contribute to improving internal procedures and supporting a well-organized, productive work environment. The role is suitable for a communicative, self-driven person who brings a structured, detail-oriented approach to their work. It's a great fit for someone with strong prioritization skills who feels comfortable in a dynamic environment with varied tasks. Responsibilities: Administrative Support to Management • Provides confidential administrative support to the company owners • Manages their schedule — correspondence, meetings, and commitments • Prepares documents, reports, and materials for meetings • Monitors the execution of assigned tasks and tracks results Office Administration • Monitors and orders office supplies and materials • Liaises with companies servicing the office and the building • Handles incoming and outgoing correspondence — mail, email, couriers Document Management • Maintains and archives company documentation • Prepares documents, orders, and reports as needed • Manages document storage and archiving systems European Projects • Responsible for the internal organization and documentation of projects funded under European programs • Collects and organizes the necessary information and serves as the main point of contact for external consultants and auditing bodies Requirements: • Minimum 3 years of experience in an administrative or assistant position • Good computer literacy — Word, Excel, Outlook • Organizational skills, attention to detail, and discretion • Ability to manage multiple priorities simultaneously • Friendly and professional communication style • Fluent English, written and spoken • Active driver (valid driver's license) What we offer: Opportunity to learn from seasoned professionals and work in a fast-paced environment A chance to become a part of the core team of a fast-growing technology business Competitive compensation package Wellness benefits — subsidized Multisport card and flexible time to exercise during the week. Health care