Grade V, Financial Management and Reporting - HR26684

Job Details Reference: HR26684 Job Nature: Full Time Permanent Job Location: St Vincent's University Hospital Grade: Grade V Overview Applications are invited for the position of Finance Executive in the Finance Department of St. Vincent’s University Hospital. Informal Enquiries or Role Specific Enquiries to: Mr Jeremy Cole, Head of Financial Management and Reporting, Email: [email protected] Please download the below job description for this position, as this will not be available online after the vacancy close date. Applications for St. Vincent’s University Hospital job vacancies will only be accepted through SVUH Careers Page. Any applications submitted after the vacancy has closed will not be accepted. You will receive a confirmation email within 2 working days that your application has been received. We highly recommend that you contact us by emailing [email protected] if you do not hear from us. Closing date of applications: 05/11/2026 To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register. Key Responsibilities Bank & Cash Posting of bank transactions into cash management module on a weekly basis Preparation and uploading of electronic file received from bank at month end Preparation of bank reconciliations for all bank accounts for review by Financial Accountant Debtors Reconciling patient income debtors balances from PAS to General Ledger for review by Financial Accountant on a monthly basis Preparation of HSE debtor reconciliation for review by Financial Accountant VAT Preparation of VAT liabilities for Canteen and vending Machines Posting of ‘self-accounted’ VAT on non-Irish purchases to General Ledger based on creditor records Reconciliation of VAT suspense account including VAT balances for other branches in SVHG Fixed Assets To maintain the Hospital Asset Register to ensure the safeguarding of the assets of the Hospital To ensure that all additions, deletions, and movement of assets are properly recorded on the Register ensuring that no duplication of assets occurs To ensure that all assets are labelled and recorded properly on the register from time of receipt of the asset to the Hospital To reconcile additions to the master asset register with the registers maintained separately by the ICT department and the Clinical Engineering Department To conduct continuous departmental audits of the register To liaise with Heads of Department regarding departmental asset listings To produce reports on values, movements, and depreciation charges in line with the accounting policies of the Hospital to satisfy both internal & external audit requirements. To prepare the relevant journals and fixed asset schedules for year- end reporting purposes To ensure the reconciliation of the register to the Hospital assets as recorded on the Balance Sheet at the year end To extract additions to buildings for year-end accounts To maintain an asset register for insurance reporting purposes To keep up to date on all capital developments in the Hospital and their implications for the Asset Register To keep the Financial Accountant informed on a regular basis of all matters relating to the Register Capital /ICT Grants To prepare the monthly reconciliation of all Capital/ICT Grants Analysis of capital grants on a monthly basis and the preparation of accruals for outstanding grants Recording and assignment of minor capital grants against related acquisitions Keeping of robust records to meet the reasonable requirements of audit/review by internal or external parties. Reconciliation of grant activity to fixed asset additions at year end Balance Sheet Preparation Monthly reconciliation of all balance sheet accounts (e.g. stock, creditors, salary suspense, etc.) for review by the Financial Accountant; To prepare and agree monthly summary reconciliations of inter branch balances with SVPH and SMH Preparation of monthly Balance Sheet summary upon finalisation of individual Balance Sheet control accounts Subsidiary Records Assist with record keeping and accounts preparation for Pianora Limited. Assist with preparation of statutory financial statements of St. Vincent’s Foundation. Statutory External Audit To assist the Financial Accountant in preparing annual financial statements and supporting documentation for review by the External auditors To assist in the preparation of the annual accounts of the Hospital in the prescribed format of the Dept. of Health and Children To assist the Financial Accountant with responding to requests and queries from the external auditors during both the interim and final audits Other Ad-hoc Responsibilities To provide cover for other members of the finance team as required. To identify and implement system/procedural improvements for own specific areas of responsibility. To perform other duties related to the Finance function as may be required. Capital Projects Recording of capital invoices against agreed capital budgets. Preparation of capital claims for review by Financial Accountant. Tracking all capital claims with HSE to ensure timely payment and subsequent release of related invoices. Our Requirements Please refer to the job description attached to this advert. What We Offer Please refer to the job description attached to this advert. Candidate Information Booklet This booklet contains all the information candidates need to know about the role. View PDF